Patient Participation Report

Does the Practice have a PPG? YES

Method of engagement with PPG: Face to face

Number of members of PPG: 11

Detail the gender mix of practice population and PPG:

Detail of age mix of practice population and PPG:

Detail the ethnic background of your practice population and PRG:

Describe steps taken to ensure that the PPG is representative of the practice population in terms of gender, age and ethnic background and other members of the practice population:

The Practice has taken and continues to take the following steps to ensure that the PPG is representative of the Practice Population on terms of gender, age and ethnic background.

• Advertises on a notice board within the Practice.
• Advertises on the scrolling board in the Reception area.
• Sends letters to all patients when appointments are being sent out.
• Put messages at the back of Prescriptions.
• The Patient Engagement Lead has verbally spoken to patients waiting to see the GP. (including young mums at baby Clinic)
• All the clinical team speak to patients regarding this in clinical appointments.
• Staff speak to patients regarding this on the telephone
• The Patient Engagement Lead has been to Centres including Women’s Zone and the Karmand Centre trying to recruit.
• Spoken to PPG members regarding this who take this to Mosques etc and back out into the Community.
• Had a meeting with “Carers Association” who targets Carers on our behalf at their meetings.

Are there any specific characteristics of your practice population which means that other groups should be included in the PPG?
e.g. a large student population, significant number of jobseekers, large numbers of nursing homes, or a LGBT community? NO

Outline the sources of feedback that were reviewed during the year:

 Positive feedbacks

• 12 nomination sheets filled in by patients for different members of the team : ie Excellent service, good listener, went beyond the call of duty, friendly, helpful, polite.
• Family and Friends test -78 patients from198 patients informed us that it is extremely likely that they would recommend our Practice to family and friends. 71 patients informed us that it is likely that they would recommend our Practice to family and friends.

Negative feedbacks

• Queue at front desk –making patients late for appointments

• Patients not aware that their Controlled Drugs PX was waiting for collection-PX expired after 28 days.. Being ordered Chemist not asking for this when requesting patients PX’s. (Controlled drugs kept separate from normal PX)

• Could not get appointment.

How frequently were these reviewed with the PRG? We discuss all complaints, suggestions with the PPG every quarter.

Priority area 1

Description of priority area:

 Queue at front desk making patients late for appointments

What actions were taken to address the priority?

 The Patient Engagement Lead and a member of the PPG group worked with patient’s, different days, different times to ensure that they know how to use the patient arrival screen to log in for their appointments.

 A bell was put on the Receptionist side of the Reception Area to enable the Receptionist to simply press the bell for help should more than 3 patients present in the queue or should she have a patient who takes longer than normal.

Result of actions and impact on patients and carers (including how publicised):

An improved Service and happier patients. Advertised in the Reception Area and newsletters.

Priority area 2

Description of priority area:

 Patients not aware that their Controlled Drugs PX was waiting for collection-PX expired after 28 days. Being ordered by Chemist but Chemist not asking for this when requesting patients PX’s. (Controlled drugs kept separate from normal PX)

What actions were taken to address the priority?

Discussed with PPG and at Practice meeting. A policy put in place -All patients now telephoned every time there is a controlled drug PX sent out by the GP, then a week later if not picked up then GP informed on the 3^rd week and GP then telephones patient.

It is the patient’s responsibility to inform the Chemist to ask for this PX if they have an agreement between themselves.

Result of actions and impact on patients and carers (including how publicised):

An improved Service –all controlled dugs PX now being picked up.

 Notice in Reception and in the minutes from PPG meetings.

Priority area 3

Description of priority area:

 Could not get appointment.

What actions were taken to address the priority?

• To encourage patients to cancel their appointment to ensure X amount appointments are freed up.
• We remind all patients of appointments or by telephone
• Patients can text to cancel their appointments.
• An appointment survey is taking place during the month of March (productive primary care) and actions will be put in place if need be.

Result of actions and impact on patients and carers (including how publicised):

Notices in reception, PPG meetings, and newsletters

Despite always informing patients with a newsletter. Practice leaflet , word of mouth etc we work closely with the PPG group and they inform us that until they joined the group they were not aware of many services etc we had in the Practice. They made us aware and helped with questions for the Survey last year and we try our best to reiterate and work alongside them. Things like chaperoning, private room for patients to discuss away from reception, texting to cancel appointment, patient choice, request for any leaflets, telephone consultations, on line appointments and many other things we re-advertise to keep our patients informed all the time. They work and take many new things out into the community for us and they are an asset which we could not do without.

How has the practice engaged with the PPG:

 How has the practice made efforts to engage with seldom heard groups in the practice population?

Has the practice received patient and carer feedback from a variety of sources?

Was the PPG involved in the agreement of priority areas and the resulting action plan?

How has the service offered to patients and carers improved as a result of the implementation of the action plan?

Do you have any other comments about the PPG or practice in relation to this area of work?